Tutorial 6: Difference between revisions

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==Add media==
==Add media==
===Step 1===
===Step 1===
To add media, such as an image, to your Item you first have to upload the image to the database.
To add media to your Item, such as an image of the cover, or a PDF facsimile of the whole publication, you must first upload the media file to the database.
 
It is possible to upload files up to 100MB, however, our server space is limited and we request that file sizes for images remain between 100 KB–400 KB, and for PDFs preferably between 1-10MB (although exceptions can be made in some cases). One simple way to reduce the file size for images (without losing too much in quality) is to use a free, online service such as Optimizilla, which you can access via [https://imagecompressor.com/ this link]. 


You will be able to upload files up to 100 MB, however, as our server space is limited, we recommend keeping the file size between 100 KB–400 KB ideally. To easily reduce the file size (without losing much in image quality) we recommend using the free service Optimizilla, which you can find at [https://imagecompressor.com/ this link] unless you already have a go-to software for this. 
===Step 2===
===Step 2===
https://daap.bannerrepeater.org/w/images/7/7a/Tutorial5_img1.png
https://daap.bannerrepeater.org/w/images/7/7a/Tutorial5_img1.png


When you have your image ready navigate to the Main Page by using [https://daap.bannerrepeater.org/wiki/Main_Page this link] or the quick link in the sidebar .
When you have your media file ready, navigate to the [https://daap.bannerrepeater.org/wiki/Main_Page Main Page] and click [https://daap.bannerrepeater.org/wiki/Special:Upload "Upload new media"] under the heading ‘Adding new data in the archive’. Or you can click the “Upload file” quick link accessible at all times via the left sidebar menu.


Click on the link [https://daap.bannerrepeater.org/wiki/Special:Upload "Upload new media"] under Adding new data on the Main Page.
===Step 3===
===Step 3===
https://daap.bannerrepeater.org/w/images/d/dd/Tutorial5_img2.png
https://daap.bannerrepeater.org/w/images/d/dd/Tutorial5_img2.png


Click on the button "Choose file" and locate the file on your computer. Click "Open".
Click "Choose file" and navigate to the file on your computer. Click "Open".
 
===Step 4===
===Step 4===
https://daap.bannerrepeater.org/w/images/9/9c/Tutorial5_img3.png
https://daap.bannerrepeater.org/w/images/9/9c/Tutorial5_img3.png


The "destination filename" field will be filled out automatically by the system with the current name of the file. You will need to remember the name of the uploaded file for later so we recommend that you note it down or change the way the file is named on the database so that it will be easy to type in. You change the name of the uploaded file in the field named “Destination filename”. We recommend that you choose a descriptive name, such as “(publication name) front cover”.
The "destination filename" field will be completed automatically by the system, mirroring the current name of your file.
 
You can change the name of the uploaded file in the field named “Destination filename”. We recommend that you choose a simple, descriptive name, such as “PublicationName_FrontCover”.
 
===Step 5===
===Step 5===
https://daap.bannerrepeater.org/w/images/e/e0/Tutorial5_img4.png
https://daap.bannerrepeater.org/w/images/e/e0/Tutorial5_img4.png


In the field "Summary" you can write a short description of the images you are uploading e.g. "Front cover of the book ...".
In the field labelled "Summary" you have the opportunity to write a brief description of the media file. For example, "Front cover of PublicationName".
 
===Step 6===
===Step 6===
https://daap.bannerrepeater.org/w/images/c/cc/Tutorial5_img5.png
https://daap.bannerrepeater.org/w/images/c/cc/Tutorial5_img5.png


'''Licensing:'''
'''Licensing:'''
Click on the drop down menu to select the form of licensing that applies to your image.  
Click on the drop-down menu, and select the form of license that applies to your file.
 
We have three types of licenses in the database:  
We have three types of licenses in the database:
 
1. Public domain (CC0), which means you give up all rights to your work (we don’t really recommend this unless it’s a conceptual part of your work).
1. Public domain (CC0), which means you give up all rights to your work (we don’t really recommend this unless it’s a conceptual part of your work).


2. Creative Commons license – there are a range of nuance and variation among these, but there are very good sources online to pick and choose the right one for you. For example, you can read more about all CC options here, or use the Chooser tool here.  
2. Creative Commons license – there are a range of nuances and variations among these, but there are very good sources online to help you choose an option which suits your requirements. For example, you can read more about all CC options [https://creativecommons.org/about/cclicenses/ here], or use the Chooser tool [https://creativecommons.org/choose/# here].


3. Copyrighted, meaning you reserve all your rights and no one can use your image for any purpose without your permission; This can be necessary sometimes, but our recommendation is to consider among the more nuanced creative commons options.
3. Copyrighted, meaning you reserve all your rights, and no one can use your media files for any purpose without your permission. This can be necessary sometimes, but our recommendation is to consider opting for one of the more nuanced, Creative Commons options.


===Step 7===
===Step 7===
'''Upload Options:'''
'''Upload Options:'''
Here you have the option to check the box "Watch this file" if you would like to receive a notification every time another user applies any modifications to the file. You can control notification preferences in your user settings if you change your mind later.
Here you have the option to check the box "Watch this file" if you would like to receive a notification every time another user makes any modifications to the file. You can amend your notification preferences at any time, in your User Settings. Do '''not''' check the box labelled “ignore any warnings”.


Do not check the box for “ignore any warnings”.
===Step 8===
===Step 8===
https://daap.bannerrepeater.org/w/images/3/31/Tutorial5_img6.png
https://daap.bannerrepeater.org/w/images/3/31/Tutorial5_img6.png


Click on the button "Upload file" at the bottom of the page.  
Click "Upload file" in the lower left corner of the page.
 
You have now successfully uploaded the media file to the DAAP. You will be automatically redirected to the media file page of the uploaded file.


You have now uploaded the media file to the database and you will be automatically redirected to the media file page of the uploaded file.
===Step 9===
===Step 9===
https://daap.bannerrepeater.org/w/images/7/76/Tutorial5_img7.png
https://daap.bannerrepeater.org/w/images/7/76/Tutorial5_img7.png


To link the uploaded media to your Item page copy the file name, which you find at the top of the page of the uploaded and saved file.
To link the uploaded media to your Item page, copy the file name (found at the top of the page).
 
===Step 10===
===Step 10===
Go to your item page and click on "+ add statement".  
Navigate to your Item page and click "+ add statement".


https://daap.bannerrepeater.org/w/images/4/43/Tutorial5_img8.png
https://daap.bannerrepeater.org/w/images/4/43/Tutorial5_img8.png


In the box for properties start writing "image" and select the auto suggested property "Image".  
If you’re adding an image file, in the Property field, begin typing the word "image". Click on the suggestion to select it and auto-complete the text.


https://daap.bannerrepeater.org/w/images/7/75/Tutorial5_img9.png
https://daap.bannerrepeater.org/w/images/7/75/Tutorial5_img9.png


In the next field to the right paste in the file name for the media file page you copied before. If you don’t have it copied you can just start typing the file name and corresponding files will be auto suggested as you type. Click on the auto suggested options to select them.  
In the Value field, paste in the file name for your image (copied at Step 9). Alternatively, start typing the file name, and corresponding files will be auto suggested as you type. Click on the suggestion to select it and auto-complete the text.
 
Click Save. Your image will now be linked to your Item page. You may wish to add some qualifiers too.


Now you can press save and your image will be linked to your Item page, or, you can add some qualifiers before you save.
Now you can press save and your image will be linked to your Item page, or, you can add some qualifiers before you save.
Line 67: Line 74:
https://daap.bannerrepeater.org/w/images/2/2e/Tutorial5_img10.png
https://daap.bannerrepeater.org/w/images/2/2e/Tutorial5_img10.png


To do this click on "+ add qualifier".
If so, click "+ add qualifier".


In the field that appears you can choose different properties. Some that you may want to add if your media is an image the qualifiers which can be used with this property are “depicts”, “annotation” and “license”.
The qualifying Properties available to use are “depicts”, “annotation” and “license”.


'''Depicts:''' is used to describe what this image depicts : front cover; back cover; title page; etc.
'''Depicts:''' is used to describe what this image shows: front cover; back cover; title page; etc.


'''License:''' will be the license under which this copyrighted work is released.
'''License:''' denotes the license under which this copyrighted work is available.


'''Annotation:''' are notes to the image.
'''Annotation:''' can be used to add any notes pertaining to the image. Enter the Value(s) and click “save”.


Once you have entered the data for your qualifiers, press “save”.  
You have now successfully linked an image to your Item.


You have now added an image to your Item.
===Step 12===
===Step 12===
If you are adding other media, that is not the work itself but rather secondary documentation related to it, such as an image from an event, a video or an audio file, it has a similar process but is added using the property “digital artefact”. Digital artefacts will appear in a different section on the front-end so even if they may also be images, make sure you use this property instead.  
If you want to add a PDF facsimile to your Item, and not just an image of the front or back cover, follow Steps 1-8 in this Tutorial. Next, rather than copying the file name as in Step 9, copy the whole URL from the address bar in your browser to provide the location of the uploaded and saved PDF file. And instead of adding a Statement for the Property “image” as in Step 10, use the Property “digital facsimile”. The Property “digital facsimile” requires a URL to be entered as its Value.
 
https://daap.bannerrepeater.org/w/images/3/34/Tutorial6_new_img.jpg
 
===Step 13===
If you are adding any other media, that does not represent the work itself, but rather secondary documentation related to it (media may include images from events, video or audio files) you should add this using the Property “digital artefact”.
 
We recommend this because digital artefacts display in a different section of the record when viewed in the database’s ‘front-end’.
 
To see an example of how the Property “digital artefact” can be used, navigate to our [https://daap.bannerrepeater.org/wiki/Item:Q57 Example Work item page] and scroll down to the statement “digital artefact”.


To see an example of how the property “digital artefact” is used go to our Example Work Page and scroll down to the statement “digital artefact”. You can always find the Example Work Page under the header “Example artwork pages and case studies” on the Main Page.
You can refer to the Example Work page at any time. It can be found under the header “Example artwork pages and case studies” on the Main Page.


The property “digital artefact” requires a URL to be entered as its value. If what you are adding is:
The Property “digital artefact” requires a URL to be entered as its value. If the content you are adding is:


'''An image:'''
'''An image:'''
Follow Step 1-8 of this tutorial. When you get to Step 9, instead of copying the file name you need to copy the URL from the address bar in your browser of the page of the uploaded and saved image file. You can get this URL also by right-clicking the image and using the Copy Image Location option from the contextual menu.
Follow Steps 1-8 of this Tutorial. When you reach Step 9, instead of copying the file name, you need to copy the URL from the address bar in your browser to provide the location of the uploaded and saved image file. Alternatively, you can extract this URL by right clicking upon the image, and using the Copy Image Location option from the option menu.


https://daap.bannerrepeater.org/w/images/6/6a/Tutorial5_img11.png
https://daap.bannerrepeater.org/w/images/6/6a/Tutorial5_img11.png


'''A video or sound file:'''
'''A video or sound file:'''
To link a video or a sound file to your Item, it needs to be uploaded to another website such as Soundcloud, YouTube, Wikimedia Commons, among others. Copy the URL used to access the media file at the site where it is uploaded. In Wikimedia Commons you can copy the URL to the file from the address bar.
To link a video or a sound file to your Item, it must already be uploaded to another website, such as Soundcloud, YouTube, Wikimedia Commons. Copy the URL used to access the media file at this online location.  
===Step 13===
 
When you have copied the URL to your media file follow Step 10 - 11 of this tutorial, but instead of using the property “image” in your statement you need to use the property “digital artefact”. As the value to your property you paste the URL you have copied.  
===Step 14===
When you have copied the URL to your media file, return to Steps 10–11 of this Tutorial. Using the Property “digital artefact”, simply paste the URL you have copied in the Value field.


Before you press save you can add which format the file is in. To do this press “+ add qualifier” and start typing “format” in the property bar. It will be auto suggested as you type.  
Before pressing save, we recommend you add the file format. To do so, click “+ add qualifier” and start typing “format” in the Property field. It will be auto-suggested as you type.


To add the value in the next bar, choose “image file” if your file is an image, or alternatively “video file” or “audio file”, as it corresponds to the file.  
In the corresponding Value field, choose “image file” if your file is an image, alternatively “video file” or “audio file”, as appropriate.


https://daap.bannerrepeater.org/w/images/b/b6/Tutorial5_img12.png
https://daap.bannerrepeater.org/w/images/b/b6/Tutorial5_img12.png


As an optional step, if your file is an image, you may also add an additional qualifier using the property “licence” to add under which licence you are sharing the image. In the value bar start typing the name of the license you chose when uploading the image. The license  which will be auto suggested as you type. Click on it from the suggestions to choose.  
As an optional step, if your file is an image, you may also add a further qualifier. Use the Property “licence” to record which licencing terms the image is being made accessible. In the Value field, start typing the name of the preferred license. Click on one of the suggested licence types to select it and auto-complete the text.


Press “save”.
Click “save”.

Revision as of 23:43, 30 July 2021

Tutorial 6

Add media

Step 1

To add media to your Item, such as an image of the cover, or a PDF facsimile of the whole publication, you must first upload the media file to the database.

It is possible to upload files up to 100MB, however, our server space is limited and we request that file sizes for images remain between 100 KB–400 KB, and for PDFs preferably between 1-10MB (although exceptions can be made in some cases). One simple way to reduce the file size for images (without losing too much in quality) is to use a free, online service such as Optimizilla, which you can access via this link.

Step 2

Tutorial5_img1.png

When you have your media file ready, navigate to the Main Page and click "Upload new media" under the heading ‘Adding new data in the archive’. Or you can click the “Upload file” quick link accessible at all times via the left sidebar menu.

Step 3

Tutorial5_img2.png

Click "Choose file" and navigate to the file on your computer. Click "Open".

Step 4

Tutorial5_img3.png

The "destination filename" field will be completed automatically by the system, mirroring the current name of your file.

You can change the name of the uploaded file in the field named “Destination filename”. We recommend that you choose a simple, descriptive name, such as “PublicationName_FrontCover”.

Step 5

Tutorial5_img4.png

In the field labelled "Summary" you have the opportunity to write a brief description of the media file. For example, "Front cover of PublicationName".

Step 6

Tutorial5_img5.png

Licensing: Click on the drop-down menu, and select the form of license that applies to your file.

We have three types of licenses in the database: 1. Public domain (CC0), which means you give up all rights to your work (we don’t really recommend this unless it’s a conceptual part of your work).

2. Creative Commons license – there are a range of nuances and variations among these, but there are very good sources online to help you choose an option which suits your requirements. For example, you can read more about all CC options here, or use the Chooser tool here.

3. Copyrighted, meaning you reserve all your rights, and no one can use your media files for any purpose without your permission. This can be necessary sometimes, but our recommendation is to consider opting for one of the more nuanced, Creative Commons options.

Step 7

Upload Options: Here you have the option to check the box "Watch this file" if you would like to receive a notification every time another user makes any modifications to the file. You can amend your notification preferences at any time, in your User Settings. Do not check the box labelled “ignore any warnings”.

Step 8

Tutorial5_img6.png

Click "Upload file" in the lower left corner of the page.

You have now successfully uploaded the media file to the DAAP. You will be automatically redirected to the media file page of the uploaded file.

Step 9

Tutorial5_img7.png

To link the uploaded media to your Item page, copy the file name (found at the top of the page).

Step 10

Navigate to your Item page and click "+ add statement".

Tutorial5_img8.png

If you’re adding an image file, in the Property field, begin typing the word "image". Click on the suggestion to select it and auto-complete the text.

Tutorial5_img9.png

In the Value field, paste in the file name for your image (copied at Step 9). Alternatively, start typing the file name, and corresponding files will be auto suggested as you type. Click on the suggestion to select it and auto-complete the text.

Click Save. Your image will now be linked to your Item page. You may wish to add some qualifiers too.

Now you can press save and your image will be linked to your Item page, or, you can add some qualifiers before you save.

Step 11

Tutorial5_img10.png

If so, click "+ add qualifier".

The qualifying Properties available to use are “depicts”, “annotation” and “license”.

Depicts: is used to describe what this image shows: front cover; back cover; title page; etc.

License: denotes the license under which this copyrighted work is available.

Annotation: can be used to add any notes pertaining to the image. Enter the Value(s) and click “save”.

You have now successfully linked an image to your Item.

Step 12

If you want to add a PDF facsimile to your Item, and not just an image of the front or back cover, follow Steps 1-8 in this Tutorial. Next, rather than copying the file name as in Step 9, copy the whole URL from the address bar in your browser to provide the location of the uploaded and saved PDF file. And instead of adding a Statement for the Property “image” as in Step 10, use the Property “digital facsimile”. The Property “digital facsimile” requires a URL to be entered as its Value.

Tutorial6_new_img.jpg

Step 13

If you are adding any other media, that does not represent the work itself, but rather secondary documentation related to it (media may include images from events, video or audio files) you should add this using the Property “digital artefact”.

We recommend this because digital artefacts display in a different section of the record when viewed in the database’s ‘front-end’.

To see an example of how the Property “digital artefact” can be used, navigate to our Example Work item page and scroll down to the statement “digital artefact”.

You can refer to the Example Work page at any time. It can be found under the header “Example artwork pages and case studies” on the Main Page.

The Property “digital artefact” requires a URL to be entered as its value. If the content you are adding is:

An image: Follow Steps 1-8 of this Tutorial. When you reach Step 9, instead of copying the file name, you need to copy the URL from the address bar in your browser to provide the location of the uploaded and saved image file. Alternatively, you can extract this URL by right clicking upon the image, and using the Copy Image Location option from the option menu.

Tutorial5_img11.png

A video or sound file: To link a video or a sound file to your Item, it must already be uploaded to another website, such as Soundcloud, YouTube, Wikimedia Commons. Copy the URL used to access the media file at this online location.

Step 14

When you have copied the URL to your media file, return to Steps 10–11 of this Tutorial. Using the Property “digital artefact”, simply paste the URL you have copied in the Value field.

Before pressing save, we recommend you add the file format. To do so, click “+ add qualifier” and start typing “format” in the Property field. It will be auto-suggested as you type.

In the corresponding Value field, choose “image file” if your file is an image, alternatively “video file” or “audio file”, as appropriate.

Tutorial5_img12.png

As an optional step, if your file is an image, you may also add a further qualifier. Use the Property “licence” to record which licencing terms the image is being made accessible. In the Value field, start typing the name of the preferred license. Click on one of the suggested licence types to select it and auto-complete the text.

Click “save”.