Tutorial 5: Difference between revisions

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===Step 3===
===Step 3===
Before we add any new items we always want to make sure it doesn’t already exist in the database.  
Before you add any new Item you always want to make sure it doesn’t already exist in the database.


To do this, start typing the name of the creator in the value bar on the right.
Start typing the name of the creator in the Value field on the right.


https://daap.bannerrepeater.org/w/images/9/93/Tutorial4_img2.png
https://daap.bannerrepeater.org/w/images/9/93/Tutorial4_img2.png


If you see a suggestion corresponding to the name of the person you're looking for click on it and save the statement. No further action needed, unless you want to add a qualifier to describe the role of the person in relation to the work. If so, jump to Step 6 in this tutorial.
If you see an auto-suggestion corresponding to the name of the person you're looking for, click to select it, then click to Save the statement. No further action is needed, unless you want to add a qualifier to describe the role that person performed in relation to the work. If so, jump ahead to Step 6 of this tutorial.


https://daap.bannerrepeater.org/w/images/b/b2/Tutorial4_img3.png
https://daap.bannerrepeater.org/w/images/b/b2/Tutorial4_img3.png


However, if you have finished typing the name of the creator, no suggestion appears and you see the message "No match was found" you need to create a new item for the creator's page. In this case you don't need to search for the item because we already know it doesn't exist.
However, if you finish typing the name of the creator, but no suggestion appears you will encounter the message: "No match was found". This indicates that you will need to make a new Item for the creator because they do not yet exist in the database.
 
===Step 4===
===Step 4===
To do this go to the '''Create a new Item''' page. You can access it via the homepage, the sidebar, or directly via this link.  
To do this go to the '''Create a new Item''' page. You can access it via the homepage, the sidebar, or directly via this link.  

Revision as of 23:06, 30 July 2021

Tutorial 5

Linking other items needed to describe a work

At the end of Tutorial 4, we established that adding Statements about who created/contributed, published, or commissioned a work often involves referring to multiple other Items (which, as explained in Tutorial 3, can be person(s) or organisations as well as published works, objects and processes, among other things).

Each and every Item you refer to must exist within the database for a Statement to be made.

So, to add all the information relevant to your Item, you may find you need to create other new Items first.

For example, to make a Statement about who created a work (Item), you must ensure that an Item page exists for the creator as well.

Search the database to check. Then, if the creator (Item) does not yet exist in the archive, you must add it.

The following steps will guide you through adding a Statement about the creator/contributors of a published work to your Item page about this work.

Step 1

Click on “+ add statement”.

Step 2

Start typing "creators / contributors" in the box labelled "Property", it will appear as an auto-suggested option. Click on the suggestion to select it and auto-complete the text.

Tutorial4_img1.png

Step 3

Before you add any new Item you always want to make sure it doesn’t already exist in the database.

Start typing the name of the creator in the Value field on the right.

Tutorial4_img2.png

If you see an auto-suggestion corresponding to the name of the person you're looking for, click to select it, then click to Save the statement. No further action is needed, unless you want to add a qualifier to describe the role that person performed in relation to the work. If so, jump ahead to Step 6 of this tutorial.

Tutorial4_img3.png

However, if you finish typing the name of the creator, but no suggestion appears you will encounter the message: "No match was found". This indicates that you will need to make a new Item for the creator because they do not yet exist in the database.

Step 4

To do this go to the Create a new Item page. You can access it via the homepage, the sidebar, or directly via this link.

We recommend working with this in a separate browser tab, so right click on the link and select “Open in new tab”.

For a reminder of how to create a new item, follow the Create a new Item tutorial.

Step 5

Tutorial4_img4.png

When you have created a separate item for the creator, try again to enter the name into the value bar on your first item page. The creator’s name should now appear through auto-suggestion when you type. Select and save.

Step 6

To add or change information added in a statement click on the text “edit” in the right side of the statement box.

https://daap.bannerrepeater.org/wiki/File:Tutorial4_img5.png

Click on "+add qualifier" to assign additional information about the role the person has in relation to the item.

Tutorial4_img6.png

In the box that appears with the text "Property" start typing “role” and select the auto-suggested option “role”.

Tutorial4_img7.png

In the next box that appears to the right add the role of the person, for example writer.

You can find the roles available in the Data model under the Item index tab at this link.

Tutorial4_img8.png

You can add multiple qualifiers to the same person if they, for instance, had many roles in relation to the Item.

If a role is missing from the options available in the Data model under the Item index tab, you can add it as a new item. To do this, follow the Create a new Item tutorial.

Tutorial4_img9.png

When you have added your qualifiers press “save”.

Step 7

Tutorial4_img10.png

You can back up your statement by adding a reference, if you wish. To do this click on "+ add qualifier".

Choose the property "source" and paste in the URL link to the source you are referring to.

Press “save”.

(For search-related reasons we are not using the + add reference function. Please use +add qualifier instead.)

Step 8

You have now created and linked the artist page to your item.

Tutorial4_img11.png

If there are multiple creators you can add them in the same statement. To do so click on "+ add value" in the statement box “creators / contributors” and repeat the process from Step 2 in this tutorial – trying to type the name of the person you want to add, and choosing their role.

Step 9

You can see where an artist page has been linked to via the “What links here” option in the sidebar.

Tutorial4_img12.png

This is a fast and efficient way to discover cross-references and saves the work of adding reverse statements (i.e. “creator of” as a reverse of “creators/contributors”). Once an item, such as the item for creator or publisher, is linked to in the artwork page with a property such as “creators/ contributors” or “publisher”, that statement will automatically create a reverse link, too, accessible via the “What links here” option on each page for a creator or publisher, etc.

Tutorial4_img13.png