Tutorial 5: Difference between revisions

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=Tutorial 5=
=Tutorial 5=
==Add media==
==Create other items needed to describe a work==
To add all the information about your item you may have to create another item first. For example, if you want to make a statement about who is the creator or artist of the work, if the item for the artist doesn't already exist in the archive you must first add it.
 
We’ll show you how to do this by walking you through the steps of adding an author to your Item page.
===Step 1===
===Step 1===
To add media, such as an image, to your Item you first have to upload the image to the database.
Click on “+ add statement”.  
 
You will be able to upload files up to 100 MB, however, as our server space is limited, we recommend keeping the file size between 100 KB–400 KB ideally. To easily reduce the file size (without losing much in image quality) we recommend using the free service Optimizilla, which you can find at [https://imagecompressor.com/ this link] unless you already have a go-to software for this. 
===Step 2===
===Step 2===
https://daap.bannerrepeater.org/w/images/7/7a/Tutorial5_img1.png
Start typing "creators / contributors" in the box with the text "Properties."
The box will auto-suggest the property "creators / contributors". Click on the right suggestion to complete it automatically.


When you have your image ready navigate to the Main Page by using [https://daap.bannerrepeater.org/wiki/Main_Page this link] or the quick link in the sidebar .
https://daap.bannerrepeater.org/w/images/a/af/Tutorial4_img1.png


Click on the link [https://daap.bannerrepeater.org/wiki/Special:Upload "Upload new media"] under Adding new data on the Main Page.
===Step 3===
===Step 3===
https://daap.bannerrepeater.org/w/images/d/dd/Tutorial5_img2.png
Before we add any new items we always want to make sure it doesn’t already exist in the database.  


Click on the button "Choose file" and locate the file on your computer. Click "Open".
To do this, start typing the name of the creator in the value bar on the right.
===Step 4===
https://daap.bannerrepeater.org/w/images/9/9c/Tutorial5_img3.png


The "destination filename" field will be filled out automatically by the system with the current name of the file. You will need to remember the name of the uploaded file for later so we recommend that you note it down or change the way the file is named on the database so that it will be easy to type in. You change the name of the uploaded file in the field named “Destination filename”. We recommend that you choose a descriptive name, such as “(publication name) front cover”.
https://daap.bannerrepeater.org/w/images/9/93/Tutorial4_img2.png
===Step 5===
https://daap.bannerrepeater.org/w/images/e/e0/Tutorial5_img4.png


In the field "Summary" you can write a short description of the images you are uploading e.g. "Front cover of the book ...".
If you see a suggestion corresponding to the name of the person you're looking for click on it and save the statement. No further action needed, unless you want to add a qualifier to describe the role of the person in relation to the work. If so, jump to Step 6 in this tutorial.
===Step 6===
https://daap.bannerrepeater.org/w/images/c/cc/Tutorial5_img5.png


'''Licensing:'''
https://daap.bannerrepeater.org/w/images/b/b2/Tutorial4_img3.png
Click on the drop down menu to select the form of licensing that applies to your image.  


We have three types of licenses in the database:
However, if you have finished typing the name of the creator, no suggestion appears and you see the message "No match was found" you need to create a new item for the creator's page. In this case you don't need to search for the item because we already know it doesn't exist.
===Step 4===
To do this go to the '''Create a new Item''' page. You can access it via the homepage, the sidebar, or directly via this link.


1. Public domain (CC0), which means you give up all rights to your work (we don’t really recommend this unless it’s a conceptual part of your work).
We recommend working with this in a separate browser tab, so right click on the link and select “Open in new tab”.


2. Creative Commons license – there are a range of nuance and variation among these, but there are very good sources online to pick and choose the right one for you. For example, you can read more about all CC options here, or use the Chooser tool here.  
For a reminder of how to create a new item, follow the [https://daap.network/tutorial_2 Create a new Item tutorial].
===Step 5===
https://daap.bannerrepeater.org/w/images/2/2d/Tutorial4_img4.png


3. Copyrighted, meaning you reserve all your rights and no one can use your image for any purpose without your permission; This can be necessary sometimes, but our recommendation is to consider among the more nuanced creative commons options.
When you have created a separate item for the creator, try again to enter the name into the value bar on your first item page. The creator’s name should now appear through auto-suggestion when you type. Select and save.
===Step 6===
To add or change information added in a statement click on the text “edit” in the right side of the statement box.


===Step 7===
https://daap.bannerrepeater.org/wiki/File:Tutorial4_img5.png
'''Upload Options:'''
Here you have the option to check the box "Watch this file" if you would like to receive a notification every time another user applies any modifications to the file. You can control notification preferences in your user settings if you change your mind later.


Do not check the box for “ignore any warnings”.
Click on "+add qualifier" to assign additional information about the role the person has in relation to the item.
===Step 8===
https://daap.bannerrepeater.org/w/images/3/31/Tutorial5_img6.png


Click on the button "Upload file" at the bottom of the page.  
https://daap.bannerrepeater.org/w/images/b/b6/Tutorial4_img6.png


You have now uploaded the media file to the database and you will be automatically redirected to the media file page of the uploaded file.
In the box that appears with the text "Property" start typing “role” and select the auto-suggested option “role”.  
===Step 9===
https://daap.bannerrepeater.org/w/images/7/76/Tutorial5_img7.png


To link the uploaded media to your Item page copy the file name, which you find at the top of the page of the uploaded and saved file.
https://daap.bannerrepeater.org/w/images/4/4a/Tutorial4_img7.png
===Step 10===
Go to your item page and click on "+ add statement".  


https://daap.bannerrepeater.org/w/images/4/43/Tutorial5_img8.png
In the next box that appears to the right add the role of the person, for example writer.  


In the box for properties start writing "image" and select the auto suggested property "Image".  
You can find the roles available in the Data model under the Item index tab at [https://docs.google.com/spreadsheets/d/1PtX5g-T6T8d7GSq7uYNNhPPrbHU91U-GV4aF2W18occ/edit?usp=sharing this link].
https://daap.bannerrepeater.org/w/images/3/36/Tutorial4_img8.png


https://daap.bannerrepeater.org/w/images/7/75/Tutorial5_img9.png
You can add multiple qualifiers to the same person if they, for instance, had many roles in relation to the Item.  


In the next field to the right paste in the file name for the media file page you copied before. If you don’t have it copied you can just start typing the file name and corresponding files will be auto suggested as you type. Click on the auto suggested options to select them.  
If a role is missing from the options available in the [https://docs.google.com/spreadsheets/d/1PtX5g-T6T8d7GSq7uYNNhPPrbHU91U-GV4aF2W18occ/edit?usp=sharing Data model] under the Item index tab, you can add it as a new item. To do this, follow the [https://daap.network/tutorial_2 Create a new Item tutorial].


Now you can press save and your image will be linked to your Item page, or, you can add some qualifiers before you save.
https://daap.bannerrepeater.org/w/images/5/5c/Tutorial4_img9.png
===Step 11===
https://daap.bannerrepeater.org/w/images/2/2e/Tutorial5_img10.png


To do this click on "+ add qualifier".
When you have added your qualifiers press “save”.
===Step 7===
https://daap.bannerrepeater.org/w/images/9/96/Tutorial4_img10.png


In the field that appears you can choose different properties. Some that you may want to add if your media is an image the qualifiers which can be used with this property are “depicts”, “annotation” and “license”.
You can back up your statement by adding a reference, if you wish. To do this click on "+ add qualifier".


'''Depicts:''' is used to describe what this image depicts : front cover; back cover; title page; etc.
Choose the property "source" and paste in the URL link to the source you are referring to.
Press “save”.


'''License:''' will be the license under which this copyrighted work is released.
(For search-related reasons we are not using the + add reference function. Please use +add qualifier instead.)
===Step 8===
You have now created and linked the artist page to your item.


'''Annotation:''' are notes to the image.
https://daap.bannerrepeater.org/w/images/5/54/Tutorial4_img11.png


Once you have entered the data for your qualifiers, press “save”.  
If there are multiple creators you can add them in the same statement. To do so click on "+ add value" in the statement box “creators / contributors” and repeat the process from Step 2 in this tutorial – trying to type the name of the person you want to add, and choosing their role.
 
===Step 9===
You have now added an image to your Item.
You can see where an artist page has been linked to via the “What links here” option in the sidebar.
===Step 12===
If you are adding other media, that is not the work itself but rather secondary documentation related to it, such as an image from an event, a video or an audio file, it has a similar process but is added using the property “digital artefact”. Digital artefacts will appear in a different section on the front-end so even if they may also be images, make sure you use this property instead.   
 
To see an example of how the property “digital artefact” is used go to our Example Work Page and scroll down to the statement “digital artefact”. You can always find the Example Work Page under the header “Example artwork pages and case studies” on the Main Page.


The property “digital artefact” requires a URL to be entered as its value. If what you are adding is:
https://daap.bannerrepeater.org/w/images/c/c5/Tutorial4_img12.png


'''An image:'''
This is a fast and efficient way to discover cross-references and saves the work of adding reverse statements (i.e. “creator of” as a reverse of “creators/contributors”). Once an item, such as the item for creator or publisher, is linked to in the artwork page with a property such as “creators/ contributors” or “publisher”, that statement will automatically create a reverse link, too, accessible via the “What links here” option on each page for a creator or publisher, etc.
Follow Step 1-8 of this tutorial. When you get to Step 9, instead of copying the file name you need to copy the URL from the address bar in your browser of the page of the uploaded and saved image file. You can get this URL also by right-clicking the image and using the Copy Image Location option from the contextual menu.


https://daap.bannerrepeater.org/w/images/6/6a/Tutorial5_img11.png
https://daap.bannerrepeater.org/w/images/0/02/Tutorial4_img13.png
 
'''A video or sound file:'''
To link a video or a sound file to your Item, it needs to be uploaded to another website such as Soundcloud, YouTube, Wikimedia Commons, among others. Copy the URL used to access the media file at the site where it is uploaded. In Wikimedia Commons you can copy the URL to the file from the address bar.
===Step 13===
When you have copied the URL to your media file follow Step 10 - 11 of this tutorial, but instead of using the property “image” in your statement you need to use the property “digital artefact”. As the value to your property you paste the URL you have copied.
 
Before you press save you can add which format the file is in. To do this press “+ add qualifier” and start typing “format” in the property bar. It will be auto suggested as you type.
 
To add the value in the next bar, choose “image file” if your file is an image, or alternatively  “video file” or “audio file”, as it corresponds to the file.
 
https://daap.bannerrepeater.org/w/images/b/b6/Tutorial5_img12.png
 
As an optional step, if your file is an image, you may also add an additional qualifier using the property “licence” to add under which licence you are sharing the image. In the value bar start typing the name of the license you chose when uploading the image. The license  which will be auto suggested as you type. Click on it from the suggestions to choose.
 
Press “save”.

Revision as of 22:23, 30 July 2021

Tutorial 5

Create other items needed to describe a work

To add all the information about your item you may have to create another item first. For example, if you want to make a statement about who is the creator or artist of the work, if the item for the artist doesn't already exist in the archive you must first add it.

We’ll show you how to do this by walking you through the steps of adding an author to your Item page.

Step 1

Click on “+ add statement”.

Step 2

Start typing "creators / contributors" in the box with the text "Properties." The box will auto-suggest the property "creators / contributors". Click on the right suggestion to complete it automatically.

Tutorial4_img1.png

Step 3

Before we add any new items we always want to make sure it doesn’t already exist in the database.

To do this, start typing the name of the creator in the value bar on the right.

Tutorial4_img2.png

If you see a suggestion corresponding to the name of the person you're looking for click on it and save the statement. No further action needed, unless you want to add a qualifier to describe the role of the person in relation to the work. If so, jump to Step 6 in this tutorial.

Tutorial4_img3.png

However, if you have finished typing the name of the creator, no suggestion appears and you see the message "No match was found" you need to create a new item for the creator's page. In this case you don't need to search for the item because we already know it doesn't exist.

Step 4

To do this go to the Create a new Item page. You can access it via the homepage, the sidebar, or directly via this link.

We recommend working with this in a separate browser tab, so right click on the link and select “Open in new tab”.

For a reminder of how to create a new item, follow the Create a new Item tutorial.

Step 5

Tutorial4_img4.png

When you have created a separate item for the creator, try again to enter the name into the value bar on your first item page. The creator’s name should now appear through auto-suggestion when you type. Select and save.

Step 6

To add or change information added in a statement click on the text “edit” in the right side of the statement box.

https://daap.bannerrepeater.org/wiki/File:Tutorial4_img5.png

Click on "+add qualifier" to assign additional information about the role the person has in relation to the item.

Tutorial4_img6.png

In the box that appears with the text "Property" start typing “role” and select the auto-suggested option “role”.

Tutorial4_img7.png

In the next box that appears to the right add the role of the person, for example writer.

You can find the roles available in the Data model under the Item index tab at this link.

Tutorial4_img8.png

You can add multiple qualifiers to the same person if they, for instance, had many roles in relation to the Item.

If a role is missing from the options available in the Data model under the Item index tab, you can add it as a new item. To do this, follow the Create a new Item tutorial.

Tutorial4_img9.png

When you have added your qualifiers press “save”.

Step 7

Tutorial4_img10.png

You can back up your statement by adding a reference, if you wish. To do this click on "+ add qualifier".

Choose the property "source" and paste in the URL link to the source you are referring to.

Press “save”.

(For search-related reasons we are not using the + add reference function. Please use +add qualifier instead.)

Step 8

You have now created and linked the artist page to your item.

Tutorial4_img11.png

If there are multiple creators you can add them in the same statement. To do so click on "+ add value" in the statement box “creators / contributors” and repeat the process from Step 2 in this tutorial – trying to type the name of the person you want to add, and choosing their role.

Step 9

You can see where an artist page has been linked to via the “What links here” option in the sidebar.

Tutorial4_img12.png

This is a fast and efficient way to discover cross-references and saves the work of adding reverse statements (i.e. “creator of” as a reverse of “creators/contributors”). Once an item, such as the item for creator or publisher, is linked to in the artwork page with a property such as “creators/ contributors” or “publisher”, that statement will automatically create a reverse link, too, accessible via the “What links here” option on each page for a creator or publisher, etc.

Tutorial4_img13.png